Privacy Notice & Cookie Policy
Last Updated: October 2025
1. Introduction
The Federation of Image Consultants Limited (Companies House: 02505197), trading as the Federation of Image Professionals International (FIPI), is committed to protecting your personal data. This Privacy Notice explains how we collect, use, share, and protect your information in accordance with the Data Protection Act 2018 and GDPR.
Controller Contact:
- Email: communication@fipigroup.com (please include “Data Protection” in the subject)
- Address: Data Protection, The Federation of Image Consultants Limited, 1-2 Johnston Road, Woodford Green, IG8 0XA
Please read this notice carefully. If you do not agree, stop using our website, landing pages, or social media pages.
2. Information We Collect
We may collect personal data when you:
- Register or make an enquiry, membership application, event booking, or service request
- Provide business cards at meetings
Types of data collected:
- Name, addresses, telephone numbers, email addresses
- IP address
- Membership, event, and service-related information
3. How We Use Your Data
We process personal data for different purposes based on legal grounds:
- Purpose Legal Basis
- Administering memberships, products, events, and services Contractual necessity
- Marketing of products, events, and services Legitimate interests / Consent
- Fraud prevention, legal compliance, accounting, or regulatory obligations Legal obligation
- Newsletter or promotional communications Consent
4. Data Sharing
We may share personal data with:
- Suppliers/Subcontractors: To support our services under strict confidentiality agreements
- Service Providers: Accountants, auditors, IT/cloud providers, legal advisors, website/email platforms
- Government Authorities: Where required by law or for legal proceedings
- Business Transfers: In case of merger, acquisition, or sale
All third parties must comply with UK data protection laws.
5. Marketing Communications
We may send information about products, services, or events you may find useful. You can opt-out anytime:
- Click the unsubscribe link in emails
- Contact: communication@fipigroup.com (subject: “Data Protection”)
6. Testimonials & Reviews
By submitting reviews or testimonials, you consent to us using them for marketing purposes.
7. Cookies
A cookie is a small file that stores information in your browser. We use cookies to:
- Personalize your experience
- Track site usage and performance
- Enable transactions and account access
Cookies used:
| Cookie | Expires | Purpose |
| _ga | 2 years | Used to distinguish users. |
| _gid | 24 hours | Used to distinguish users. |
| _gat | 1 minute | Used to throttle request rate. This cookie may also be named _dc_gtm_<property-id>. |
| AMP_TOKEN | 30 seconds to 1 year | Contains a token that can be used to retrieve a Client ID from AMP Client ID service. |
| _gac_<property-id> | 90 days | Contains campaign related information for the user. |
You can disable cookies via your browser, but this may limit website functionality. More info: allaboutcookies.org
8. Transfers Outside UK/EEA
Your data may be processed outside the UK/EEA. We ensure the same level of data protection through agreements with these processors.
9. Data Retention
- Membership/product/service data: 7 years (for accounting/legal purposes)
- Marketing data: Until you withdraw consent
10. Your Rights
You have the right to:
- Access your data
- Rectify inaccurate data
- Erase personal data (“right to be forgotten”)
- Restrict processing
- Data portability
- Object to processing (including marketing)
- Withdraw consent
How to exercise your rights:
Email: communication@fipigroup.com (subject: “Data Protection”)
Supervisory Authority:
If you are unhappy with how we handle your data, you can contact the ICO: ico.org.uk/concerns
11. Statutory/Contractual Requirement
Some personal data is necessary to provide you with memberships, products, or services. If you refuse to provide this data, we may not be able to deliver these services.
12. Automated Decision-Making
We do not use automated decision-making or profiling.
13. Third-Party Websites
Our website may link to external sites. We are not responsible for their privacy practices.
14. Changes to This Policy
We regularly review and update this Privacy Notice. Significant changes will be communicated via email or website notice. Please check this page periodically.